Open Positions on the McAuliffe PTSA Board
Position of PTSA Treasurer
The PTSA Treasurer is vital to the health and integrity of the organization. A background in accounting and/or bookkeeping is required to hold this position. The specific duties and responsibilities of the Treasurer include:
- Maintain an accurate and very detailed account of all funds received and all funds disbursed
- Deposit all PTSA funds into one or more bank accounts where PTSA funds are maintained separate from funds of any other organization
- Purchase appropriate insurance (liability insurance at a minimum) for the PTSA
- Pay all PTSA bills, membership fees to the Council and State PTA, and reimbursements in a timely manner
- Attend monthly PTSA board meetings and general membership meetings
- Provide detailed, written monthly financial reports at each meeting of the board of directors and at each general membership meeting
- Preserve all receipts, invoices, bank statements, cancelled checks, and other financial records as may be required for an audit
- Arrange two annual financial reviews: by January 31 and after close of books on June 30 and prepare report of financial reviews to be included in minutes of next board meeting
- Prepare and file the appropriate federal tax forms (990N, 990EZ or 990), state sales tax forms, incorporation report and charitable organization report in a timely manner
- Chair the budget committee; together with the committee develop and present the budget for the following year
- Submit the current year’s records to a financial review committee prior to handing over the books to the successor treasurer
- Maintain the legal documents binder
- Fulfill yearly Washington State PTA training requirement
