Treasurer's Page
Committee Budget
Each PTSA committee has a budget assigned to cover expenses. This budget amount is based upon data from previous year's records. The budget is formally approved at the last General Membership meeting of the year.
As a committee chairperson, it is your responsibility to keep expenditures within the budgeted amount assigned to your committee. Reimbursement cannot be made for amounts exceeding what is budgeted for your committee unless prior approval is received from the PTSA Board of Directors. If you need to discuss your committee's budget, please request a meeting with the PTSA Board as soon as possible.
Click on the links below to see the details of the current budget.
Expense Reimbursement
Committee Chairs need to submit all requests for payment reimbursement in writing to the PTSA Treasurer using the Payment/Expense Voucher Form.
After you or someone on your committee has purchased items for your event/project, a Payment Expense Voucher form needs to be completed. There is a supply of voucher forms kept in the PTSA Treasurer mail folder in the school office, located on the wall, next to the staff mailboxes. Please do not take the last copy of the voucher form without making copies to leave in its place.
Receipts/invoices must accompany the completed voucher from before reimbursement checks can be issued. Please place the receipts and the completed voucher form in the PTSA Treasurer's mail folder for reimbursement.
Invoices/Bills
If you are ordering goods or services from someone who agrees to bill the PTSA (rather than paying them in advance or at time of delivery) please have them send the bill to your attention, at the school's address. Review the invoice completely, initial if correct. This lets the PTSA Treasurer know that you are in agreement with the charges and the invoice can be submitted for payment. If there are any discrepancies in the invoice, please make a note of the discrepancies and contact the vendor to make the necessary changes before submitting the invoice for payment.
Contracts
If you will be working with an individual or company that requires a contract, please be sure to submit the contract to the PTSA Board for review. All contracts must be reviewed by the committee and signed by a PTSA President and another board member.
Please Note
All PTSA checks require two signatures. Please allow enough time for everyone involved when planning purchases, reimbursements, etc.
Questions? Contact your PTSA Co-Treasurers, Mona Arredondo and Cindy Rittenhouse.